Our Constitution

  1. NAME
    The name of the organisation shall be the Ethical Landlords Association (ELA).
  2. AIMSThe aims of the ELA shall be to promote ethical practice amongst private residential landlords.
  1. OBJECTIVES
    In order to achieve this aim, the ELA will

    1. Provide the opportunity for landlords and letting agents to become members of ELA by committing to Charters of Ethical Practice.
    2. Promote the provision of good-quality, secure and affordable tenancies.
    3. Assist private landlords to know and to fulfil their legal obligations.
    4. Promote positive relationships between landlords and their tenants, and between letting agents and tenants.
    5. Develop and trial good practice among members of ELA, and thereby provide models for all private landlords.
    6. Providing statements and representations to the media, politicians and other organisations, to progress the aims of the Association.
    7. Cooperate with other organisations who have similar principles.
    8. Support organisations which assist tenants to secure their legal rights.
  1. POWERS
    To further these aims the committee of ELA shall have power to:

    1. Obtain, collect and receive money or funds by way of contributions, donations, grants and any other lawful method towards the aims of the ELA.
    2. To disperse funds as determined by the committee.
    3. Work with national and devolved governments, local authorities, voluntary organisations, corporate bodies and individuals in Great Britain towards a common effort to carry out the aims of the ELA.
    4. Do all such lawful things as will further the aims of the ELA.
  1. MEMBERSHIP
    1. Voting membership shall be open to any individual resident in Great Britain over the age of 16 who supports the aims of the ELA, and to organisations with compatible principles and objectives.
    2. The Clerk will keep a record of members, and report to the AGM as set out under 7(i) below.
    3. The Management Committee shall have the power to approve or reject applications for membership or to terminate the membership of any member provided that the member shall have the right to be heard by the committee before a final decision is made.
  1. MANAGEMENT
    1. A Management Committee elected annually at the Annual General Meeting (AGM) shall manage the ELA.
    2. The committee shall consist of a clerk, treasurer, and up to five ordinary members.
    3. The appointment of the office-bearers in 6(b) above shall be made by the committee from its membership.
    4. In the event of vacancies, the committee may co-opt to bring the total number of members up to seven.
    5. Up to two additional co-options may be made, in order to bring skills onto the committee which it would otherwise lack.
    6. Co-opted members shall resign at the next Annual General Meeting, and are eligible to be elected at that meeting.
    7. The committee shall meet at least four times each year. Meetings may take place by phone or online.
    8. The Clerk will give a minimum of a week’s notice for any committee meeting, giving the agenda, and indicating the time and venue, or joining instructions for phone or online meetings.
    9. The quorum for valid decision-making at any such meeting shall be three.
    10. A record of all transactions and meetings shall be agreed at the close of each item, after the manner of Quakers, and circulated to members as soon as is practicable after each meeting.
  1. GENERAL MEETINGS
    1. An Annual General Meeting (AGM) shall be held within 15 months of the date of the adoption of this constitution and each year thereafter.
    2. The AGM may be held by electronic means, at the discretion of the Committee.
    3. Members unable to take part at the time may cast their votes in advance by post or electronically.
    4. Notice of the AGM shall be distributed 28 days beforehand, setting out the date, time and venue, and arrangements for participation by electronic means where relevant.
    5. A Special General Meeting may be called at any time at the request of the committee, or not less than one quarter of the membership. A notice explaining the place or electronic arrangements, date, time and reason shall be sent to all members three weeks beforehand.
    6. One fifth of membership or four members being present or represented by votes in advance, whichever is the greater, shall enable a General Meeting to take place.
    7. If the ELA Clerk is not present, those present will elect a Clerk for the meeting, whose role will be the same as that of the ELA Clerk.
    8. Each member present or voting in advance will have a single vote. Proposals to change the constitution must be given in writing to the Clerk at least 28 days before a general meeting and approved by a two thirds majority of those present and voting, or voting in advance.
    9. Motions for consideration at general meetings should be submitted to the Clerk at least 14 days in advance. However, motions may be raised from the floor at the discretion of the Clerk
    10. The agenda for each AGM shall include:
      • The Clerk’s report on activities of the past year
      • The Treasurer’s report on the ELA’s financial position, including the presentation of accounts, of which an independent examination has been conducted
      • A note of members who have joined the ELA since the previous AGM and of those who have left
      • Election of committee members
      • Consideration of any resolutions which have been put forward by the Committee or any member.
  1. ACCOUNTS
    1. The funds of the group including all donations, contributions and bequests, shall be paid into an account operated by the management committee. All expenditure from the account must be agreed in writing (which may be in electronic form) by at least two members of the Management Committee.
    2. The funds belonging to the ELA shall be applied only to further the aims of the ELA.
    3. A current record of all income and expenditure will be kept, and a financial report will be made to each meeting of the management committee.
    4. The financial year end will be 31 March.
  1. DISSOLUTION
    1. The ELA may be dissolved by a resolution passed by a two-thirds majority of those present and voting at a Special General Meeting.
    2. If confirmed, the committee shall distribute any assets remaining after the payment of all bills or refunding of unspent grants, to other group(s) or organisation(s) having aims similar to the ELA or some other charitable purpose(s) as the ELA may decide.